Online board meetings are an example of a virtual meeting that makes use of a reliable video conference software to hold meetings. Meetings are held at home or other places with internet connectivity. Meetings like these offer many benefits, including increased nonprofit governance, more efficient meetings times and increased diversity of participants.
When using online board meetings the first thing you need to make sure to check local laws and regulations, and with your mission-driven group. In general, they are not permitted by the internal policies of certain mission-driven corporations and organizations. They could also be illegal in some states or regions.
Participants should ensure that their equipment functions properly prior to a virtual meeting (computer headsets, headsets and microphones). The organizer of the meeting should create an agenda and invite everyone to take part. They should attach a copy of the agenda to the calendar invite to ensure that everyone has access and can provide notes, comments or feedback prior to the time. This will streamline the meeting and increase participation.
Board members must adhere to the rules of an online meeting during the meeting by turning on their cameras and only speaking if they are requested to do so. The chair of the meeting should solicit volunteers to lead the discussion and identify an observer. The chair of the board should utilize quick check-ins to ensure that everyone is on the same page and on the same page.
It’s crucial to follow up on any deadlines or action items that were assigned in person or on the board’s platform. This will help increase accountability and allow the board to reach out to members that aren’t following through on their obligations.