If you’re a well-established company or just starting out it’s likely that your company produces plenty of paperwork. This includes contracts, proposals and decks. It can also include training materials. The volume of information can be overwhelming, making it difficult to find the information you need.
Document storage services offer an off-site, secure location to store digital documents. They offer several benefits for businesses, including streamlined workflows and improved productivity. They can help you save time, money and space in the office by converting physical documents into digital files and arranging them to make them easy to access.
Improved Retrieval – According Forbes office workers devote between 30-40 percent of their day searching for printed documents. Document storage systems include an integrated search engine that makes it easier to find important information. It can also automatically index all files, allowing employees to locate what they’re looking for without the hassle of navigating folders or searching through the file name.
Streamlined Workflows: Document storage solutions allow users to work with clients and colleagues in real-time, regardless of where they are located. This improves productivity and teamwork. Document storage solutions could include features such as version control, eSignature capability and more that can streamline certain business processes.
Reduced Risk: Using a document storage system lets you create backups in case of data loss or disruption. This is a huge benefit for businesses, especially those working in compliance-regulated sectors where fines and license suspensions can be a result of non-compliance.